HR Assistant

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  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
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HR Assistant

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    HR Assistant
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The HR Assistant is responsible for the day to day administrative support of the Human Resources function. This position will primarily support the Human Resources team in the following areas: Human Resources Information System (HRIS) database management, recruitment, employee events and recognition, communications, and other duties as assigned.  The HR Assistant will interact with a wide variety of employees on a basis.



  • Maintain Human Resources Information System (HRIS) database with current information pertaining to employment data, as required. Coordinate the resolution of discrepancies with Payroll Department to ensure consistency and timely processing
  • Oracle database maintenance including bid code checks for direct employees who change cost centers and/or job titles
  • Schedule employment interviews, background checks and onboarding activities.
  • Create and maintain employee personnel files; process new hire paperwork
  • Assist with Salary Action Approval Forms
  • Process terminations of all employees, contractors and consultants
  • Check PO end dates of contractors monthly and update HRIS with new end dates
  • Process Service Awards, bonus requests and Patent Awards
  • Process HR department mail and invoices
  • Lead Site LLS efforts (charitable fundraising activities)
  • Coordinate and assist in the promotion of site activities and events, such as Blood drives, Holiday lunches, Good Deeds Day, Employee Recognition events, etc.
    • Work with other department and the Activities Committee to plan events
    • Research vendors, determine pricing and place orders for materials or services
    • Process invoices ensuring accurate billing
    • Suggest creative communication plans and promote ticket or raffle sales
  • Prepare and distribute bi-weekly employee newsletter
  • Run required HR reports
  • Use technical and reporting abilities to gather data from multiple sources and then present this information to identify trends. May make recommendations based on HR metrics.
  • Filing (paper and electronic)
  • Other duties as assigned



  • Associates degree and 5 or more years of directly related administrative experience
  • Will consider recent Bachelor’s degree graduates seeking experience in Human Resources.
  • Must have demonstrated ability to juggle multiple responsibilities and prioritize
  • Ability to work independently and pro-actively follow-up on plans/projects effectively.
  • Strong attention to detail is essential to success.
  • Ability to maintain confidential and sensitive information.
  • Strong verbal and written communication skills. Must be a proactive communicator.
  • Proficient in Microsoft Outlook, Word, and Excel. PowerPoint skills a plus.
  • Data analytics experience a plus.
  • The ideal candidate will have a desire to communicate with employees to create a positive candidate and employee experience and a desire to organize fun activities that employees will enjoy.

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