HR Coordinator

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  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
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HR Coordinator

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    HR Coordinator
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Seeking an HR Coordinator with 1-3 years experience to join a growing organization based in Marlborough.  This person will provide support to the Human Resource Generalist and Controller to provide high quality administration to align with initiatives and policies related to all phases of human resource & payroll activities.  This is a temp to hire opportunity. $18-$20/hr DOE.


The HR Coordinator will assist in the following areas:


  • Prepare job descriptions and job postings
  • Manage applicant tracking system; maintain recordkeeping per regulatory requirements
  • Coordinate Interviews and assist in the candidate screening process
  • Process offer letters with agreements; Communicate between supervisors and candidates on next steps

Onboarding, Off-boarding & Training

  • Coordinate onboarding, and new hire orientation training processes
  • Prepare new hire paperwork and training materials
  • Coordinate & set-up background checks and new employee physicals / drug screenings
  • Coordinate internal & external employee trainings
  • Ensure all new hire paperwork  is completed  accurately  and timely
  • Prepare I-9 documentation  and E-Verify processes
  • Draft termination paperwork and materials for exiting employees
  • Conduct exit interviews

Benefits  Administration

  • Process new hire, termination, and change paperwork. Enter information into online HR benefit portal and payroll system
  • Respond to general employee inquiries and questions regarding benefits
  • Coordinate annual open enrollment process; communicate and administer changes
  • Verify monthly benefit invoices; resolve discrepancies as needed & communicate to Accounts Payable representative


  • Monitor weekly time sheet preparation to ensure timesheets are submitted and approved; Import timesheets into accounting system and reconcile to payroll on a bi­ weekly basis.
  • Process bi-weekly payroll & manage all aspects of payroll related tasks
  • Maintain employee information and updates in HR & Payroll system

Employee Relations

  • Gather, create, and maintain documentation for personnel files
  • Administer employment verification documentation
  • Assist employees with questions and communicate information pertaining to HR related policies, and documentation


  • Update and verify HR compliance documentation according to Federal and State employment laws
  • Ensure handbook and all relevant documentation, including addendum, are updated and current
  • Compose employee and/or company wide memos and emails
  • Complete employment verification and unemployment claims documents
  • Track employee monthly headcount by EE class; provide information to controller


Qualifications, Skills & Requirements:

  • Bachelor's degree (B.A.) from a four-year college or university; 1-3 years' related HR experience and/or training; or equivalent combination of education and experience
  • Thorough knowledge of HR practices including Federal and State employment laws
  • ADP Payroll systems experience a plus
  • PHR  certification a plus
  • Proficient in Microsoft Office Suite, including very strong skills in Outlook, Word, Excel and PowerPoint
  • Strong attention to detail, time and data management, and critical thinking skills; a demonstrated ability to work independently

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