Executive Assistant

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  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
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  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

Executive Assistant

  • Specialty:

    Administrative
  • Title:

    Executive Assistant
    • City:

      Memphis
    • State:

      TN
    • Zip Code:

      38118
  • Start date:

    08-26-2019
  • Status:

    Closed
  • Assignment Type:

    Contract
  • Job Id:

    50535

Description

Executive Assistant

Primary Responsibilities:

  • Producing information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics
  • Screening calls; managing calendars; arranging travel, meeting and event arrangements; preparing reports
  • Conserving executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Representing the executive by attending meetings in the executive's absence
  • Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintaining customer confidence and protecting operations by keeping information confidential
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes
  • Managing the grounds and maintenance needs and coordinating services with vendors
  • Contributing to team effort by accomplishing related results as needed
  • Performing all other duties as assigned
  • Help schedule team events
  • Will help with customer emails and social media posts
  • Help manage payables and receivables
  • Will help with general HR tasks such as new employee on-boarding, benefits administration, and recruiting.

 

Job Requirements

  • 5+ Years related experience
  • Bachelor’s degree preferred
  • Great interpersonal skills – Displays honesty, ethics and integrity at all times
  • Excellent customer service and communication skills including a positive attitude
  • Superior problem-solving ability and analytical skills
  • Strong computer and Internet research skills with a proficiency in Microsoft Office products and Windows OS
  • Ability to work well with all levels of internal management and staff, outside clients and vendors
  • Sensitivity to confidential matters
  • QuickBooks experience highly preferred
  • Must have prompt and regular attendance, a sense of urgency, self-motivation and discipline, the ability to develop a rapport, and be a team player
  • Minimum of 40 hours per week

For more information please call us at 901-209-5950

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