AP Manager

1970-01-01Davis Companieshttp://www.daviscos.com/wp-content/themes/davis_theme/assets/images/logo.svg325 Donald J. Lynch Boulevard, Suite 201MarlboroughMA01752USAcustomer support[+800-482-9494][+508-481-8519]
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AP Manager

  • Specialty:

    Accounting & Finance
    • City:

    • State:

    • 02210
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Accounts Payable Manager

Our client in Boston, MA is looking for a temp AP Manager to start by the end of next week.

Some additional details:

  • This person will be managing a team of 4 and will report to the Sr. Accounting Manager – absolutely need to have recent managerial experience (managing more than just 1 person)
  • They will be working heavily with purchase orders- very high volume
  • Absolutely need to be proficient/experienced with excel – pivot tables/VLOOKUP’s. Peoplesoft experience is a plus
  • We process daily payments here- I know most companies process weekly payments, but we process daily payments
  • Need to have 2+ years of recent managerial experience and 5+ years of AP experience
  • Will work a bit with our merchandising team as well as our warehouse for any discrepancies
  • Anyone with retail/inventory experience is huge plus/preferred

We’re looking for…

  • The right person to play a key role in the department who possesses a high level of integrity, curiosity, strong discipline, and a high degree of accuracy.

What you’ll accomplish…

  • First point of contact for the team to resolve issues as they arise.  Ensures that the team provides timely, consistent and exceptional customer service to internal and external clients; assists team with correspondence (e.g. help draft email responses, provide talking points, etc.)
  • Creates an environment that fosters team effectiveness and cooperation, professional growth, and unity. Challenges team members, and empowers them to resolve matters directly with vendors.
  • Responsible for building weekly payments schedule and prioritizing high value vendors. 
  • Works with manager to plan daily payments and assists team when needed with payment timelines to vendors.
  • Handles relationships with more complex and vocal vendors.
  • Reconciles Factor statements on a bi-weekly basis and schedules payment via ACH and checks.
  • Responsible for the department Pcard; including monitoring balances, authorizing charges and reconciling the statement at the end of the cycle.
  • Responsible for working with the team on prepayment and aged receivables reconciliations.
  • Ensures the timely and accurate Month End closing of Accounts Payable which includes reconciliations of A/P accounts and assists manager with quarterly AP/RNI clean-up.
  • Monitors stale dated checks list to void any uncashed. 
  • Voids all returned ACHs in PSFT and updates analyst with new bank information as needed.
  • Ability to perform vendor analysis, and support of corporate procurement functions. Reviews and monitors aged invoices and payment inaccuracies, following up to finalize the payment.
  • Prepares reconciling items when needed, works closely with the GL team, and participates in the annual audit.
  • Develops procedures to improve existing processes, suggests and implements processing efficiencies.
  • Takes the lead on ad hoc projects as needed.

The Right Fit:

  • Bachelor’s Degree in related field is preferred
  • 5+ years of dedicated accounts payable experience
  • 2+ years supervisory experience
  • Excellent attention to detail and time management skills
  • Strong ability to manage a team while completing multiple tasks within a high volume environment
  • Knowledge of MS Office and Outlook
  • Advanced Excel experience including Pivot Tables and Vlookups

Bonus points for…
If you’ve got everything going on above, you’re already a strong fit.
If you have the following too? You earn some extra credit from us.

  • Being team-oriented and able to interact effectively and influence people at all levels and across all functions of the organization.
  • Experience in an ERP accounting system such as PeopleSoft
  • Accounts Payable experience in a retail, business to business  or business to consumer environment preferred


Fun, dedicated, hard-working team who truly loves our impact on the company! We manage the operating expenses of the company and make impactful decisions on a daily basis. We work closely with every department across the company and regularly interact with senior management.








Quick Apply

  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
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