Accounts Receivable Billing Specialist

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Accounts Receivable Billing Specialist

  • Specialty:

    Accounting & Finance
  • Title:

    Accounts Receivable Billing Specialist
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Our client in the Greater Boston Area area is seeking an experienced Accounts Receivable Specialist. This is a contract opportunity with the possibility of moving permanent for the right candidate. The Accounts Receivable Specialist is responsible for the proper invoicing within customers’ agreements, and assuring that timely and accurate invoicing and rating occurs.  This person will work closely with the sales team, operational managers and external customers and will report directly to the Accounting Manager. Drug and Background check required.

Accounts Receivable Specialist Responsibilities:

  • Ensure required information received from sales to bill new customers and that sales orders are set up in the accounting system and meets customer agreements
  • Validate customer billing contact information is set up accurately in the accounting system and update contact information
  • Distribute monthly invoices to customers and monitor monthly accounts receivable aging report, issuing past due notices to customers
  • Ensure invoicing for monthly fees is appropriately set up in the accounting system
  • Monitor and report on deviations from credit terms
  • Process monthly sales invoices within the accounting system in a timely manner and reviews for accuracy prior to distributing to customers
  • Process bank deposits and manage the application of cash ensuring all cash receipts are accurately applied
  • Record sales journal entries within accounting system
  • Provide customer support relating to billing questions
  • Provide weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
  • Manage client prepaid postage accounts and ensure the accuracy of those accounts
  • Provide annual and interim audit assistance with external auditors, as required
  • Prepare excel spreadsheets, analyze data, and complete ad hoc assignments as needed
  • Other duties as assigned

Accounts Receivable Specialist Requirement:

  • BS degree in Accounting or Business Administration
  • 1-3 years of experience in accounting and/or accounts receivable
  • Experienced in Microsoft Excel and Word
  • Accounting software experience; Quickbooks or NetSuite a plus
  • Strong attention to details and ability to multitask
  • Strong organizational skills with excellent verbal and written communication


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