Receptionist- HR Admin Assistant

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  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
  • Accepted file types: pdf, doc, docx, txt, rtf.
  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

Receptionist- HR Admin Assistant

  • Specialty:

    Administrative
  • Title:

    Receptionist/ HR Admin Assistant
    • City:

      New Hope
    • State:

      MN
    • Zip Code:

      55428
  • Start date:

    07-06-2020
  • Status:

    Closed
  • Assignment Type:

    Contract To Hire
  • Job Id:

    53716

Description

The Davis Companies is looking for a friendly "face of the company" to be a Receptionist/HR Administrative Assistant for one of our clients in the Northwest metro.  

JOB RESPONSIBILITIES:
Greets all visitors courteously with a professional appearance and demeanor, determines their needs, and directs them to the proper person.  Verifies status of visitors and follows procedures per ITAR regulations. Maintains visitors register.  Operates switchboard console, routing all calls promptly, taking messages when required.  Receives, sorts and distribute all incoming mail daily and prepares outgoing mail for delivery.  Schedule and train relief switchboard operators.  HR Administrative duties may be of a confidential nature and will include maintaining of records and logs such as the applicant flow log, applicant and EEO files, training logs, attendance logs and other pertinent records.  May coordinate travel arrangements, arrange related details for events and/or meetings.  Assists in event planning with division-wide scope.  Facilitate and maintain the process of pre-employment screenings.  

JOB REQUIREMENTS:

  • High School education or equivalent plus a minimum of 1-year previous Receptionist and Administrative experience. 
  • Strong communication and human relation skills to deal effectively with visitors and customers in person or on the phone.
  • Excellent attention to detail, interpersonal skills, good organizational and time management skills.
  • Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity.
  • Must be proficient in Microsoft Office programs (Excel, Word, PowerPoint and Outlook). 
  • Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects. 

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